EXCEEDANCES OF FLIGHT AND DUTY TIME LIMITATIONS AND/OR REDUCTIONS OF REST PERIODS
Extension of Flying Duty Period by In-flight Relief
When any additional crew is carried to provide in-flight relief, with the intent of extending an FDP, that individual shall hold qualifications which are equal or superior to those held by the crew who is to be rested. To take advantage of this facility, the division of duty and rest between those crew being relieved will be kept in balance. It is unnecessary for the relieving crew to rest in between the times relief is provided for other crew.
When in-flight relief is utilised there must be, for the crew resting a comfortable reclining seat, or bunk, separated and screened from the flight deck and passengers, and free from disturbance.
A total in-flight rest of less than 3 hours does not allow for the extension of an FDP, but where the total in-flight rest, which need not be consecutive, is 3 hours or more, then the FDP may be extended as follows :
If rest is taken in a bunk A period equal to one half of the total of rest taken, provided that the FDP shall not exceed 18 hours; 19 hours in the case of flight attendant.
If rest is taken in a seat A period equal to one third of the total of rest taken, provided that the FDP permissible shall not exceed 15 hours; 16 hours in the case of flight attendant.
Extension of Flying Duty Period by Split Duty
When an FDP consists of two or more sectors, of which one can be a positioning journey counted as a sector but separated by less than a minimum rest period, then the FDP will be extended by the amounts indicated below:
Consecutive Hours Rest Maximum Extension of the FDP
Less than 3 NIL
3 - 10 A period equal to half the consecutive hours rest taken.
The rest period shall not include the 90 minutes (i.e. 30 minutes post and 60 minutes pre-flight) total allowed for immediate post and pre-flight duties. When the rest period is 6 hours or less it will suffice if a quiet and comfortable place, not open to the public, is available.
If rest is taken in the aircraft on the ground, the crew must have adequate control of the temperature and ventilation within the aircraft, either by use of a ground power unit or the aircraft internal power units. The passengers must not be onboard.
If the rest period is more than 6 consecutive hours, then suitable accommodation will be provided by the company. Travelling time to/from rest facility should not exceed 30 minutes.
Rest Periods
Crew will be notified in good time of a flying duty period so that sufficient and uninterrupted pre-flight rest can be obtained. When away from base opportunities and facilities for adequate pre-flight rest will be provided by the company in suitable accommodation. When flights are carried out at such short notice that it is impracticable for the company to arrange suitable accommodation, then this responsibility devolves to the aircraft Commander.
The minimum rest period which must be taken before undertaking a flying duty period shall be :
a) at least as long as the preceding duty period, or
b) 12 hours, whichever is the greater.
When away from base, in the case when the rest period earned by a crew is 12 hours, and suitable accommodation is provided by the company, then that rest period may be reduced by one hour. In such circumstances, if the travelling time between the aerodrome and the accommodation is more than 30 minutes each way then the rest period will be increased by the amount the total time spent travelling exceeds one hour. In both situations the room allocated to the crew must be available for occupation for a minimum of 10 hours. This subparagraph does not apply to rest periods that exceed 12 hours.
Exceptionally, at home base, individual crew may be asked to exercise their discretion to reduce rest by up to a maximum of one hour but only to a minimum of 12 hours for flight crew and 11 hours for flight attendant. If discretion is used, it is the responsibility of the Company and the crew to inform the Commander of the flight immediately following the rest period, that a reduced rest period has been taken.
If the preceding duty period, which includes any time spent on positioning, exceeded 18 hours, then the ensuing rest period must include a local night.
Following a sequence of reduced rest and an extended FDP the subsequent rest period cannot be reduced.
After being called out from a standby duty the length of the minimum rest period will be determined by the length of standby duty, plus any time spent on positioning, and any FDP completed.
Crew who has difficulty in achieving adequate pre-flight rest shall inform their manager, and then will be given the opportunity to consult an aviation medical specialist.
Aircraft Commander’s Discretion to Extend a Flying Duty Period
An aircraft Commander may, at his discretion, and after taking note of the circumstances of other members of the crew, extend an FDP beyond that permitted in 7.3.8, 7.3.9, 7.4.1 and 7.4.2 provided he is satisfied that the flight can be made safely. The extension shall be calculated according to what actually happens, not on what was planned to happen. An extension of 3 hours is the maximum permitted, except in cases of emergency (see Note).
A Commander is authorised to exercise his discretion in the following circumstances and to the limits set. In a Flying Duty Period involving 2 or more sectors, up to a maximum of 2 hours discretion may be exercised prior to the first and subsequent sectors, but this may be up to 3 hours prior to the start of a single sector flight, or immediately prior to the last sector on a multi-sector flight.
A Commander may exercise discretion to extend an FDP following a reduced rest period, only exceptionally, and then only to the extent necessary to allow for unforeseen circumstances that become apparent during the last sector.
Note:
1. In respect of an extension to a flying duty period, an emergency is a situation which in the judgement of the Commander presents a serious risk to the health or safety of crew and passengers, or endangers the lives of others.
2. Discretion reports may be used by the DCAM to access the realism of particular schedules.
Aircraft Commander’s Discretion to Reduce a Rest Period
An aircraft Commander may, at his discretion, and after taking note of the circumstances of other members of the crew, reduce a rest period, but only insofar as the room allocated to the crew must be available for occupation for a minimum of 10 hours. The exercise of such discretion will be exceptional and must not be used to reduce successive rest periods. If the preceding FDP was extended, the rest period may be reduced, provided that the subsequent allowable FDP is also reduced by the same amount. In no circumstances may a commander exercise discretion to reduce a rest period below 10 hours at accommodation.
When away from base and where an individual crew separates from the crew, or the crew as a whole splits up, then any use of discretion to reduce rest becomes a decision for an individual crew. The decision to continue with the next flight and the submission of an associated discretion report is the responsibility of the relevant Commander after the crew, and the Company if in a position to do so, has informed the Commander that a reduced rest period has been taken.
Reporting Exercise of Discretion
Whenever a commander extends an FDP, it should be reported to the employer on the company Voyage Report if extension is less than 2-hours, or by Discretion Report forms if extension is beyond the 2-hours period. The format of the Discretion report can be found in Appendix C, or a format acceptable by DCAM will suffice. If the extension is greater than two hours, or when exercised after any reduced rest period, then the company shall submit the commander’s written report, together with any comments to DCAM, within 14 days of the aircraft’s return to base
Days off
Wherever possible, and if required by the crew, days off will be allocated so that they can be taken in the home environment. Days off at layover stations arising from flight disruptions will be counted towards the days off requirements.
A single day off will include 2 local nights, and cover at least 34 hours.
A planned rest period may be included as part of a day off.
Crew will:
a) not be on duty more than 7 consecutive days between days off, but may be positioned to the usual operating base on the next day after which they will have 2 consecutive days off, and
b) have 2 consecutive days off in any consecutive 14 days following the previous 2 consecutive days off, and
c) have a minimum of 7 days off in any consecutive 4 weeks, and
d) have an average of at least 8 days off in each consecutive 4 week period, averaged over 3 such periods.
Absolute Limits on Flying Hours
A person shall not act as a member of the flight crew of an aircraft if at the beginning of the flight the aggregate of all previous flight times :
a) during the period of 28 consecutive days expiring at the end of the day on which the flight begins exceeds 100 hours. (This means that on the 28th day a flight crew may depart on a single sector flight, and may complete that sector, even though at the end of the flight the total flying hours completed in 28 days will exceed 100 hours. Consequently, the flight crew cannot then continue to operate as a flight crew on any subsequent sectors during that day); or
b) during the period of 12 months, expiring at the end of the previous month, exceeds 1000 hours (refer to (84) DCA/GPU/1/77 dated 14 October 2004- EXEMPTION UNDER SUBREGULATION 191(1) dated 06-10-2004)
Note: AirAsia flight crew is approved to fly for 1000 hours over a period of 12 months. However, if any flight crew wish to operate up to ONLY 900 hours within this period, he may submit the request to the CPO. This request can only be done once. Fight crew who opt not to request for this exemption will be planned as to not exceed 960 hours in 12 months. However, this is at the discretion of Flight Operations
Cumulative Duty Hours
The maximum duty hours for flight crew will not exceed:
55 hours in any 7 consecutive days, but this figure can be increased to 60 hours when a rostered duty covering a series of duty periods has commenced and is subject to unforeseen delays;
95 hours in any 14 consecutive days; and
190 hours in any 28 consecutive days.
When a crew is not rostered for either standby or flying duties for 28 or more consecutive days then any duty hours worked will not be added to cumulative totals. However, when a crew is anticipated to return to either standby or flying duties the duty hours worked in the 28 days preceding that duty must be recorded. Those hours worked will be used to ensure that the crew complies with the requirements of this scheme.
Calculation of Cumulative Duty Hours
Duty hours will be added to cumulative totals in accordance with the following:
a) to count in full:
i. Duty periods and flying duty periods, plus subsequent post-flight duties
ii. All standby duty, except that specified in b) i. and ii. below
iii. The time spent on positioning.
b) to count as half the time on duty:
i. The standby duty, when the period of notice given to the crew by the company before reporting for duty is 3 hours.
ii. The standby duty when undertaken at home, or in suitable accommodation provided by the company, takes place during the period 2200 to 0800 hours local time, and the crew can take undisturbed rest and is not called out for duty.
When any additional crew is carried to provide in-flight relief, with the intent of extending an FDP, that individual shall hold qualifications which are equal or superior to those held by the crew who is to be rested. To take advantage of this facility, the division of duty and rest between those crew being relieved will be kept in balance. It is unnecessary for the relieving crew to rest in between the times relief is provided for other crew.
When in-flight relief is utilised there must be, for the crew resting a comfortable reclining seat, or bunk, separated and screened from the flight deck and passengers, and free from disturbance.
A total in-flight rest of less than 3 hours does not allow for the extension of an FDP, but where the total in-flight rest, which need not be consecutive, is 3 hours or more, then the FDP may be extended as follows :
If rest is taken in a bunk A period equal to one half of the total of rest taken, provided that the FDP shall not exceed 18 hours; 19 hours in the case of flight attendant.
If rest is taken in a seat A period equal to one third of the total of rest taken, provided that the FDP permissible shall not exceed 15 hours; 16 hours in the case of flight attendant.
Extension of Flying Duty Period by Split Duty
When an FDP consists of two or more sectors, of which one can be a positioning journey counted as a sector but separated by less than a minimum rest period, then the FDP will be extended by the amounts indicated below:
Consecutive Hours Rest Maximum Extension of the FDP
Less than 3 NIL
3 - 10 A period equal to half the consecutive hours rest taken.
The rest period shall not include the 90 minutes (i.e. 30 minutes post and 60 minutes pre-flight) total allowed for immediate post and pre-flight duties. When the rest period is 6 hours or less it will suffice if a quiet and comfortable place, not open to the public, is available.
If rest is taken in the aircraft on the ground, the crew must have adequate control of the temperature and ventilation within the aircraft, either by use of a ground power unit or the aircraft internal power units. The passengers must not be onboard.
If the rest period is more than 6 consecutive hours, then suitable accommodation will be provided by the company. Travelling time to/from rest facility should not exceed 30 minutes.
Rest Periods
Crew will be notified in good time of a flying duty period so that sufficient and uninterrupted pre-flight rest can be obtained. When away from base opportunities and facilities for adequate pre-flight rest will be provided by the company in suitable accommodation. When flights are carried out at such short notice that it is impracticable for the company to arrange suitable accommodation, then this responsibility devolves to the aircraft Commander.
The minimum rest period which must be taken before undertaking a flying duty period shall be :
a) at least as long as the preceding duty period, or
b) 12 hours, whichever is the greater.
When away from base, in the case when the rest period earned by a crew is 12 hours, and suitable accommodation is provided by the company, then that rest period may be reduced by one hour. In such circumstances, if the travelling time between the aerodrome and the accommodation is more than 30 minutes each way then the rest period will be increased by the amount the total time spent travelling exceeds one hour. In both situations the room allocated to the crew must be available for occupation for a minimum of 10 hours. This subparagraph does not apply to rest periods that exceed 12 hours.
Exceptionally, at home base, individual crew may be asked to exercise their discretion to reduce rest by up to a maximum of one hour but only to a minimum of 12 hours for flight crew and 11 hours for flight attendant. If discretion is used, it is the responsibility of the Company and the crew to inform the Commander of the flight immediately following the rest period, that a reduced rest period has been taken.
If the preceding duty period, which includes any time spent on positioning, exceeded 18 hours, then the ensuing rest period must include a local night.
Following a sequence of reduced rest and an extended FDP the subsequent rest period cannot be reduced.
After being called out from a standby duty the length of the minimum rest period will be determined by the length of standby duty, plus any time spent on positioning, and any FDP completed.
Crew who has difficulty in achieving adequate pre-flight rest shall inform their manager, and then will be given the opportunity to consult an aviation medical specialist.
Aircraft Commander’s Discretion to Extend a Flying Duty Period
An aircraft Commander may, at his discretion, and after taking note of the circumstances of other members of the crew, extend an FDP beyond that permitted in 7.3.8, 7.3.9, 7.4.1 and 7.4.2 provided he is satisfied that the flight can be made safely. The extension shall be calculated according to what actually happens, not on what was planned to happen. An extension of 3 hours is the maximum permitted, except in cases of emergency (see Note).
A Commander is authorised to exercise his discretion in the following circumstances and to the limits set. In a Flying Duty Period involving 2 or more sectors, up to a maximum of 2 hours discretion may be exercised prior to the first and subsequent sectors, but this may be up to 3 hours prior to the start of a single sector flight, or immediately prior to the last sector on a multi-sector flight.
A Commander may exercise discretion to extend an FDP following a reduced rest period, only exceptionally, and then only to the extent necessary to allow for unforeseen circumstances that become apparent during the last sector.
Note:
1. In respect of an extension to a flying duty period, an emergency is a situation which in the judgement of the Commander presents a serious risk to the health or safety of crew and passengers, or endangers the lives of others.
2. Discretion reports may be used by the DCAM to access the realism of particular schedules.
Aircraft Commander’s Discretion to Reduce a Rest Period
An aircraft Commander may, at his discretion, and after taking note of the circumstances of other members of the crew, reduce a rest period, but only insofar as the room allocated to the crew must be available for occupation for a minimum of 10 hours. The exercise of such discretion will be exceptional and must not be used to reduce successive rest periods. If the preceding FDP was extended, the rest period may be reduced, provided that the subsequent allowable FDP is also reduced by the same amount. In no circumstances may a commander exercise discretion to reduce a rest period below 10 hours at accommodation.
When away from base and where an individual crew separates from the crew, or the crew as a whole splits up, then any use of discretion to reduce rest becomes a decision for an individual crew. The decision to continue with the next flight and the submission of an associated discretion report is the responsibility of the relevant Commander after the crew, and the Company if in a position to do so, has informed the Commander that a reduced rest period has been taken.
Reporting Exercise of Discretion
Whenever a commander extends an FDP, it should be reported to the employer on the company Voyage Report if extension is less than 2-hours, or by Discretion Report forms if extension is beyond the 2-hours period. The format of the Discretion report can be found in Appendix C, or a format acceptable by DCAM will suffice. If the extension is greater than two hours, or when exercised after any reduced rest period, then the company shall submit the commander’s written report, together with any comments to DCAM, within 14 days of the aircraft’s return to base
Days off
Wherever possible, and if required by the crew, days off will be allocated so that they can be taken in the home environment. Days off at layover stations arising from flight disruptions will be counted towards the days off requirements.
A single day off will include 2 local nights, and cover at least 34 hours.
A planned rest period may be included as part of a day off.
Crew will:
a) not be on duty more than 7 consecutive days between days off, but may be positioned to the usual operating base on the next day after which they will have 2 consecutive days off, and
b) have 2 consecutive days off in any consecutive 14 days following the previous 2 consecutive days off, and
c) have a minimum of 7 days off in any consecutive 4 weeks, and
d) have an average of at least 8 days off in each consecutive 4 week period, averaged over 3 such periods.
Absolute Limits on Flying Hours
A person shall not act as a member of the flight crew of an aircraft if at the beginning of the flight the aggregate of all previous flight times :
a) during the period of 28 consecutive days expiring at the end of the day on which the flight begins exceeds 100 hours. (This means that on the 28th day a flight crew may depart on a single sector flight, and may complete that sector, even though at the end of the flight the total flying hours completed in 28 days will exceed 100 hours. Consequently, the flight crew cannot then continue to operate as a flight crew on any subsequent sectors during that day); or
b) during the period of 12 months, expiring at the end of the previous month, exceeds 1000 hours (refer to (84) DCA/GPU/1/77 dated 14 October 2004- EXEMPTION UNDER SUBREGULATION 191(1) dated 06-10-2004)
Note: AirAsia flight crew is approved to fly for 1000 hours over a period of 12 months. However, if any flight crew wish to operate up to ONLY 900 hours within this period, he may submit the request to the CPO. This request can only be done once. Fight crew who opt not to request for this exemption will be planned as to not exceed 960 hours in 12 months. However, this is at the discretion of Flight Operations
Cumulative Duty Hours
The maximum duty hours for flight crew will not exceed:
55 hours in any 7 consecutive days, but this figure can be increased to 60 hours when a rostered duty covering a series of duty periods has commenced and is subject to unforeseen delays;
95 hours in any 14 consecutive days; and
190 hours in any 28 consecutive days.
When a crew is not rostered for either standby or flying duties for 28 or more consecutive days then any duty hours worked will not be added to cumulative totals. However, when a crew is anticipated to return to either standby or flying duties the duty hours worked in the 28 days preceding that duty must be recorded. Those hours worked will be used to ensure that the crew complies with the requirements of this scheme.
Calculation of Cumulative Duty Hours
Duty hours will be added to cumulative totals in accordance with the following:
a) to count in full:
i. Duty periods and flying duty periods, plus subsequent post-flight duties
ii. All standby duty, except that specified in b) i. and ii. below
iii. The time spent on positioning.
b) to count as half the time on duty:
i. The standby duty, when the period of notice given to the crew by the company before reporting for duty is 3 hours.
ii. The standby duty when undertaken at home, or in suitable accommodation provided by the company, takes place during the period 2200 to 0800 hours local time, and the crew can take undisturbed rest and is not called out for duty.
EXCEEDANCES OF FLIGHT AND DUTY TIME LIMITATIONS AND/OR REDUCTIONS OF REST PERIODS
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