FLIGHT SAFETY DOCUMENTS SYSTEM
Flight Safety Documents System (FSDS) means a set of inter-related documentation established by the Company, compiling and organizing information necessary for flight and ground operations.
Company is responsible for providing a variety of documents to those involved in its operation, for the purpose of giving the necessary policy guidance and specific instructions for carrying out operations in a safe and proper manner, and in accordance with the requirements.
These documents, considered together, comprise the Company's flight safety documents system. Flight safety documents system comprises of the: Operations Manual, Flight Manual, Checklists, Maintenance Manual, MEL, SOPs, Cabin Crew Manual, Training Manual, Ground Handling Manual, Safety Management System Manual, Flight Dispatch Manual, Security Manual, etc. Concerted efforts have been made by the Company through a central documents system to maintain compatibility and consistency between these manuals, which may have different authors and be under different responsibilities, with the aim of avoiding inconsistencies, ambiguities or different interpretations in the implementation of procedures. Each manual or document requires similar structure, consistent location of specific types of information, common terminology, information that is relevant, standardization across the fleet, etc. The flight safety documents system maintains consistency in terminology and in the use of standard terms for common items and actions.
Operational documents include a glossary of terms, acronyms and their standard definition, updated on a regular basis to ensure access to the most recent terminology. All significant terms, acronyms and abbreviations included in the flight documents system are defined.
The flight safety documents system ensures standardization across document types, including writing style, terminology, use of graphics and symbols, and formatting across documents. This includes a consistent location of specific types of information, consistent use of units of measurement and consistent use of codes. For easy updating of the manuals/ documents in circulation it is required that manual is divided in smaller parts and chapters so that only relevant portion can be changed.
The concept of a flight safety documents system in The Company is that the Company has adopted an integrated approach and is considering its operational documents as a complete system. It is important for operational documents to be consistent with each other, and consistent with regulations, manufacturers' requirements and human factors principles. It is also necessary to ensure consistency across departments as well as consistency in application. A flight safety document system includes a verification mechanism to ensure that, whenever a section of a document is amended, all other documents likely to be affected are identified and that consequential amendments are duly coordinated and agreed to by the responsible departments before the amendment is processed.
The International Civil Aviation Organisation (ICAO) found that it was possible to see an association between identified deficiencies in operational documents and accident rates.
Deficiencies in operational documents are considered to have been contributing factors in a number of accidents and a great many incidents worldwide. This led to the development of the standards and recommended practices (SARPs) in ICAO Annex 6, to emphasise the need for operators to adopt an integrated approach and to consider their operational documents as part of a complete system.
Considering the flight safety documents system as a whole is intended to result in improved safety; and therefore there is the potential to reduce losses to the Company that might otherwise be incurred, directly or indirectly, as a result of incidents or accidents. It is also an important part of the safety management systems (SMS), as the Company has adopted a systematic approach to managing safety generally throughout their organisation.
A flight safety documents system is organized according to criteria which ensures easy access to information required for flight and ground operations contained in the various operational documents comprising the system and which facilitates management of the distribution and revision of operational documents.
Information contained in a flight safety documents system are grouped according to the importance and use of the information, as follows:
a) Time critical information, e.g. information that can jeopardize the safety of the operation if not immediately available;
b) Time sensitive information, e.g. information that can affect the level of safety or delay the operation if not available in a short time period;
c) Frequently used information;
d) Reference information, e.g. information that is required for the operation but does not fall under b) or c) above;
e) Information that can be grouped based on the phase of operation in which it is used.
Time critical information are placed early and prominently in the flight safety documents system.
Time critical information, time sensitive information, and frequently used information are placed in cards and quick-reference guides.
The flight safety documents system includes a master index to locate, in a timely manner, information included in more than one operational document.
Each copy of a manual normally bears a serial number, and a list of holders is maintained by the person responsible for issuing amendments. Each manual bears a title and list of contents, giving a clear indication of its scope. At the front there is an amendment page to indicate amendment number, date of incorporation and the signature or initials of the person(s) making the amendment. Amended pages are dated. The arrangements of ages, sections, paragraphs, etc. is orderly and systematic to facilitate immediate identification of any part of the subject matter. The standard of printing, duplication, binding, section dividers, indexing of sections, etc. is sufficient to enable the document to be read without difficulty and to ensure that it remains intact and legible during normal use.
In The Company the flight safety documents system reflects the application of quality assurance principles and complies with the requirements of the Company’s quality system.
A flight safety documents system is reviewed:
a) On a regular basis (at least once a year); and
b) As part of the change management process, for example:
Company is responsible for providing a variety of documents to those involved in its operation, for the purpose of giving the necessary policy guidance and specific instructions for carrying out operations in a safe and proper manner, and in accordance with the requirements.
These documents, considered together, comprise the Company's flight safety documents system. Flight safety documents system comprises of the: Operations Manual, Flight Manual, Checklists, Maintenance Manual, MEL, SOPs, Cabin Crew Manual, Training Manual, Ground Handling Manual, Safety Management System Manual, Flight Dispatch Manual, Security Manual, etc. Concerted efforts have been made by the Company through a central documents system to maintain compatibility and consistency between these manuals, which may have different authors and be under different responsibilities, with the aim of avoiding inconsistencies, ambiguities or different interpretations in the implementation of procedures. Each manual or document requires similar structure, consistent location of specific types of information, common terminology, information that is relevant, standardization across the fleet, etc. The flight safety documents system maintains consistency in terminology and in the use of standard terms for common items and actions.
Operational documents include a glossary of terms, acronyms and their standard definition, updated on a regular basis to ensure access to the most recent terminology. All significant terms, acronyms and abbreviations included in the flight documents system are defined.
The flight safety documents system ensures standardization across document types, including writing style, terminology, use of graphics and symbols, and formatting across documents. This includes a consistent location of specific types of information, consistent use of units of measurement and consistent use of codes. For easy updating of the manuals/ documents in circulation it is required that manual is divided in smaller parts and chapters so that only relevant portion can be changed.
The concept of a flight safety documents system in The Company is that the Company has adopted an integrated approach and is considering its operational documents as a complete system. It is important for operational documents to be consistent with each other, and consistent with regulations, manufacturers' requirements and human factors principles. It is also necessary to ensure consistency across departments as well as consistency in application. A flight safety document system includes a verification mechanism to ensure that, whenever a section of a document is amended, all other documents likely to be affected are identified and that consequential amendments are duly coordinated and agreed to by the responsible departments before the amendment is processed.
The International Civil Aviation Organisation (ICAO) found that it was possible to see an association between identified deficiencies in operational documents and accident rates.
Deficiencies in operational documents are considered to have been contributing factors in a number of accidents and a great many incidents worldwide. This led to the development of the standards and recommended practices (SARPs) in ICAO Annex 6, to emphasise the need for operators to adopt an integrated approach and to consider their operational documents as part of a complete system.
Considering the flight safety documents system as a whole is intended to result in improved safety; and therefore there is the potential to reduce losses to the Company that might otherwise be incurred, directly or indirectly, as a result of incidents or accidents. It is also an important part of the safety management systems (SMS), as the Company has adopted a systematic approach to managing safety generally throughout their organisation.
A flight safety documents system is organized according to criteria which ensures easy access to information required for flight and ground operations contained in the various operational documents comprising the system and which facilitates management of the distribution and revision of operational documents.
Information contained in a flight safety documents system are grouped according to the importance and use of the information, as follows:
a) Time critical information, e.g. information that can jeopardize the safety of the operation if not immediately available;
b) Time sensitive information, e.g. information that can affect the level of safety or delay the operation if not available in a short time period;
c) Frequently used information;
d) Reference information, e.g. information that is required for the operation but does not fall under b) or c) above;
e) Information that can be grouped based on the phase of operation in which it is used.
Time critical information are placed early and prominently in the flight safety documents system.
Time critical information, time sensitive information, and frequently used information are placed in cards and quick-reference guides.
The flight safety documents system includes a master index to locate, in a timely manner, information included in more than one operational document.
Each copy of a manual normally bears a serial number, and a list of holders is maintained by the person responsible for issuing amendments. Each manual bears a title and list of contents, giving a clear indication of its scope. At the front there is an amendment page to indicate amendment number, date of incorporation and the signature or initials of the person(s) making the amendment. Amended pages are dated. The arrangements of ages, sections, paragraphs, etc. is orderly and systematic to facilitate immediate identification of any part of the subject matter. The standard of printing, duplication, binding, section dividers, indexing of sections, etc. is sufficient to enable the document to be read without difficulty and to ensure that it remains intact and legible during normal use.
In The Company the flight safety documents system reflects the application of quality assurance principles and complies with the requirements of the Company’s quality system.
A flight safety documents system is reviewed:
a) On a regular basis (at least once a year); and
b) As part of the change management process, for example:
- Major events (mergers, acquisitions, rapid growth, downsizing, etc.);
- Technology changes (introduction of new equipment);
- Changes in safety regulations.
FLIGHT SAFETY DOCUMENTS SYSTEM
Reviewed by Aviation Lesson
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Reviewed by Aviation Lesson
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